Privacy Policy of the Foundation
This Privacy Policy describes in a concise way our practices as regards the processing of personal data. Feel free contact us for any clarifications whatsoever by using the contact details provided within the website.
This Privacy Policy comprises the various ways in which we process Personal Data, which we collect in the course of our activities in accordance with the applicable legislation on the protection of personal data. Individual terms may apply which amplify this policy and are included in the web pages of the website which concern specific activities such as the web portal.
By submitting your personal data to us, you agree that we may process it according to this Personal Data Protection Policy.
Sources and categories of personal data
Personal Data is provided to us directly by the data subjects, by third parties, or by publicly available sources. The Personal Data that we may collect and process about you and other individuals varies according to the purpose for which we collect it, the type of our cooperation or association and our communication as regards the activities of the Foundation. We may collect and process Personal Data, including but not limited to, directly by the data subjects when they apply for membership or request to participate in our activities and events or when they ask about our activities. Moreover, we may collect and process Personal Data from other individuals (parents, guardians, teachers and professors) with whom we collaborate. Such data is mainly basic personal data and contact information (e.g. name and surname, telephone number, e-mail address) and usage data for our website (e.g. data from your visit to our website and information collected through cookies).
Please note that before submitting third party Personal Data, you are required to inform the person concerned on the content of this Personal Data Protection Policy and other related policies, and to obtain his/her consent in order to submit this personal data to us in accordance with this Personal Data Protection Policy and other related policies.
Controller of your Personal Data
The Controller of your Personal Data is the Private Law Entity under the name “National Research Foundation Eleftherios K. Venizelos”, which is based in Chania, at Elena Venizelou Square, P.C. 73133, as legally represented.
Legal basis for the processing of Personal Data
In accordance with the applicable Personal Data Protection legislation, the processing of data will be carried out, where appropriate, either after having obtained your consent as regards the processing of your personal data for one or more specific purposes or as part of a contract in which you may be a contracting party after a request in your behalf prior to the conclusion of that contract or as part of our compliance with the obligations established by the applicable legislative framework or in order for the Foundation to pursue its legitimate interests.
Purposes of Personal Data processing
Your Personal Data is collected for specific, explicit and legitimate purposes, which are disclosed to you before you submit it, and its processing is limited to that which is compatible with those purposes.
We may collect and process your Personal Data for the fulfilment of the legitimate purposes of the Foundation which are specified in detail in its Statutes and organization and indicatively to provide information to you about our activities (competitions, educational events and actions), how you may participate in them, prizes you may be entitled to receive, your visit to our premises, the potential cooperation with you on the basis of an employment contract, a works contract or a contract for the provision of independent services, the joint organization of activities and events, etc.
In particular, as regards the contests organised by the Foundation, for which it is essential to collect basic personal data of the participants, it is hereby stated that the website publishes only the names of those who have won a prize and their texts in case of essay contests.
In addition, collection and processing of your Personal Data may be carried out for the protection of our legitimate interests, the management of our operations and the infrastructure of our information systems, in accordance with our internal policies and procedures, including those relating to the operation of our information systems, data and application hosting, data analysis, file management and internal control procedures, in order for the Foundation to pursue its legitimate interests.
With whom we share your Personal Data
In respect of the aforementioned purposes, we may share your Personal Data with third parties who provide special services, such as legal advisers or security and facilities management consultants, and other third parties, with whom we cooperate in the implementation of our activities. Moreover, if requested and in order to comply with the legislation in force, we may disclose your Personal Data to public and judicial authorities; namely, courts, tax authorities and prosecutors.
Ways to protect Personal Data
In the event that in the context of the above purposes we are required to sent your Personal Data outside the European Economic Area, we will do so only after having obtained the proper guarantees (for instance, your personal data will be sent to a country for which the European Commission has ruled to provide adequate level of Personal Data protection or has signed the EU Standard Contractual Clauses). You can check which countries outside the European Economic Area adequately protect personal data by referring to the relevant European Commission decisions at https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en.
The Foundation uses all adequate technical and organizational means in compliance with the applicable Personal Data Protection legislation and implements appropriate information security measures and procedures to ensure that your Personal Data is kept protected. Such measures include malicious software protection systems, firewalls and data encryption technologies. However, there is no way to guarantee a 100% secure data transmission whether online or via an electronic data storage system. Should you believe there are indications that your communication with us is no longer secure please do inform us immediately by sending an email to venizelos.foundation@gmail.com
Rights of Personal Data Subjects
As regards your personal data you have full rights: to information, of access, to provision of a copy of your personal data in an accessible format (portability), to rectification / completion, as well as to erasure of your data. You can exercise them at any time by sending an email to venizelos.foundatio@gmail.com or by calling 2821056008.
You also have the right to object (at any time) to the processing of your personal data and to withdraw your consent to the processing of your personal data. These rights may be exercised in the same way as above, unless our legitimate interest in the processing of your data outweighs your interest as regards the objection / withdrawal of consent. In case you withdraw your consent, please note that the legitimacy of the processing prior to the withdrawal is not affected.
For any violation of this policy and the applicable legislation you can file a complaint to the Hellenic Data Protection Authority (address: 1-3 Kifissias Ave., 11523, Athens).
For how long is your Personal Data kept?
The personal data you provide is subject to processing for a period of time required for the fulfilment of the respective purpose and / or for us to comply with any obligation to keep records, pursuant to the legislation in force.
Use of cookies
In order to customise your visit to our website and to ensure the proper operation of certain features of our website, we use “cookies” for the collection and storage of data.
Cookies are small text files that contain information, which are sent by the website and stored on the computer or mobile device of each user-visitor. This information may include the type of web browser used by each user-visitor, the type of device, its operating system, the internet service providers, and other technical information.
Cookies do not cause any malfunction to your computer or mobile device, nor to the files stored on it and do not have access to any document or file in your device. Cookies cannot be used for the identification of users, but may be used to identify your computer or device.
The website uses cookies for the following reasons:
(a) Google Analytics
Conducting research for statistical reasons and/or for the improvement of the content and services of the website and/or for efficiency evaluation.
(b) Social networking
Cookies by providers of social networking websites, so that users can easily share content from the website with those websites.
Most browsers accept cookies by default, but you can set your browser to refuse to accept them or to selectively accept certain cookies. If you disable cookies, some features provided by the website may not be available and some pages may not display properly.
You may refer to www.allaboutcookies.org, which contains instructions on how to manage cookies, using different browsers.
Contact us
Should you have any questions or queries as regards the way in which we process your Personal Data, feel free to contact us by sending an email to venizelos.foundation@gmail.com
Personal Data Protection Policy (Newsletter)
If you want to be the first to receive information about our events and activities, you may subscribe to our newsletter by entering your email address in the relevant field within the web portal of the website. By subscribing to our newsletter you provide your consent to download the newsletter and you have the right to withdraw it at any time by clicking on “unsubscribe” on the last newsletter you have received from us or by sending an email to venizelos.foundation@gmail.com (subject: “Unsubscribe from newsletter”).
Changes to this Policy and information
We reserve the right to modify or update this Policy at any time, to ensure that it adapts to changes in our activity or to any legislative requirements. The updated Personal Data Protection Policy will be uploaded on the website. For this reason, we advise you to regularly refer to this Personal Data Protection Policy for any changes relating to the way we process your personal data.